Your voice matters

At this year’s annual general meeting, the board asked members to vote on some important bylaw amendments that will improve our election process, making it more consistent and inclusive.

Results

The votes are in and Conexus members have approved changes to our bylaws that will make our election process more consistent and inclusive. The changes were approved by 87% of voting members. The vote ran from April 16 – April 23. Thank you to everyone who voted to help shape the future of Conexus!  

This approval means that starting in 2020:

  • All eligible members will participate in the electoral process every year (as candidates or voters) regardless of where they live.
  • Quorum will increase to 25 from 15 members.
  • Time allowed to vote on fundamental changes will increase to 21 days from 14 days (if needed).
  • Members will have the option to vote for up to as many candidates (rather than required) as there are openings.  
The Nominations Committee will also begin recommending candidates to align with the competencies and diversity the board is seeking. By removing the district structure and allowing members to vote for all members of the board, the changes give members greater influence in the democratic process. Under our current structure, you can only run for the board or vote when there’s an opening in your district. 

Your votes doing good – Conexus donated $1 for each vote to the Saskatchewan Financial Literacy Network. Added to the money pledged for each director election vote and AGM participant, this brings our total donation to $5,000.

Removing Districts

The most significant proposal is to remove our district structure. This will allow all eligible members to participate in the electoral process every year (as candidates or voters) regardless of where you live. Under our current structure, members can only run for the board or vote when there’s an opening in their district.  

Other benefits of the proposed changes include:

  • It will standardize our election process across the province. No more wondering if it’s your year to vote.
  • It recognizes that more than 12,000 members live outside our current district boundaries.
  • Voter turnout is expected to increase with less confusion about who votes when.  
  • It allows members to vote and influence the composition of the entire board rather than just the directors from their district.
It will be easier to attract qualified candidates from all over the province. In some instances, we have come close to having no one put their name forward in some districts but attract several candidates in others.


Other amendments

Other proposed changes to the bylaws include:

  • increasing quorum (the minimum number of members that must be present at member meetings to make the proceedings valid) to 25 from 15  
  • clarifying term limits and increasing transparency about the requirement for directors to hold a fidelity bond
  • allowing additional time for voting if we believe it’s needed to allow members to vote on significant changes
  • allowing you to vote for up to the number of candidates you want to support, rather than requiring you to vote for the actual number of openings
Recommending candidates

We know that some of you avoid voting because you don’t know the candidates and aren’t sure who would be the best choice to guide Conexus into the future. To help you make an informed decision, our nominating committee will recommend candidates each year, starting in 2020. This approach is becoming more common in the credit union and co-op sector. It’s a way to help members understand the diverse combination of competencies, experience and other characteristics (including geographic representation) needed to run a credit union like Conexus.


Questions

if you have any questions or concerns, please send a message to contacttheboard@conexus.ca